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Administrative and Accounting Manager

Hamburg - Starting now - Permanent - Full-time (m/f/d)

Touton Specialties is currently seeking an adaptable, successful, committed, and experienced Administrative and Accounting Manager to support the development of its activities, and actively participate in the life of the entity.



Who are we?


Touton Specialties is a specialty green coffee importer founded in March 2017 and based in Hamburg, serving coffee roasters of all sizes across Europe. As part of the Touton Group, which has been active in the coffee, cocoa, and spice trading since 1848, we are constantly on the lookout for outstanding and high-quality nano and micro-lots, farm coffees, and certified coffees from various origins with a current focus on Rwanda, Ethiopia, Costa Rica, Guatemala, and Colombia. We place great emphasis on fostering long-term relationships built on transparency and quality both in the origin countries and with our customers.


Here in Hamburg, we are a team of nine. Personal initiative and authenticity are our priorities. Through our different backgrounds and experiences, we inspire each other and develop new ideas. Our sample room is the focal point of our office. Here, not only do the cuppings and quality controls take place, but it also serves as a space for meetings and inspire us in our daily work. The doors of our sample room are always open for our customers and prospects.

🚀 Your tasks:

  • Manage and oversee daily operations of the accounting department - in compliance with local accounting methods, policies, and principles - including: 

    • Manage general bookkeeping and post transactions such as sales, purchases, payments, petty cash expenses, intercompany transactions, accruals/provisions, amortisation etc.

    • Conduct treasury and cash forecasts

    • Analyse overheads expenditure variances

    • Manage fixed assets register payroll and other related social declarations

    • Conduct tax and VAT returns

  • Prepare monthly and quarterly financial and performance reports, for group consolidation and financial control purposes, in close collaboration with the local management and group financial team

  • Issue intercompany reconciliation and prepare excel software statements

  • Monitor customer and supplier invoices

  • Participate, with the help of the financial controller, in the company's statistical, budget monitoring and financial analysis

  • Enhance month, quarter and end-year processes, and initiate corrective actions

  • Implement a new accounting system (SAGE X3), in close cooperation with the Group Finance Department

  • Prepare annual audits in collaboration with our external auditor

  • Conduct controlling measures on processes, consolidations, and valorisation

  • Supervising payment terms and carrying out credit risk checks

  • Support office and administration task

🏅Professional qualifications:

  • Working experience as accounting manager or a similar role

🔎Additional skills:

  • Advanced computer skills on MS Office

  • Accounting and payment software

  • Ability to manipulate large amounts of data

  • Proven knowledge of bookkeeping and accounting principles, practices, standards, laws, and regulations

  • High attention to detail and accuracy

  • Ability to direct, supervise and report in due time

  • Adaptability, proactivity and solution-oriented

  • Interpersonal skills and teamwork

  • Working knowledge of local Tax laws

  • Fluency in English and German (speaking, reading, and writing)

  • Experience in both consultancy and company level

🤝 What we offer you: 

  • Full-time job in the heart of Hamburg

  • A supportive and challenging young company where you can greatly contribute through your own initiative and motivation

  • A high level of personal responsibility

  • Short decision-making processes within a communicative team

  • A welcoming and supportive atmosphere with great teamwork.

  • Great opportunities for development

  • The best coffee all day long! 


We look forward to receiving your application at:

Philippa Neipperg

+49 (0) 173 253 01 63

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